How to check the size of PST file?

If you want to know the size of your PST file, then you need to follow some below mentioned steps:

(1) Start MS Outlook 2003.

(2) Now select your mailbox in the left panel.

(3) Right click the maibox and select “Properties” for mailbox option. A dialog box appears on the screen.

(4) Click the Folder size button. The Folder Size dialog box appears. This way you can check the size of the PST file of your mailbox.

(5) Click the Close button to exit the Folder Size dialog box.

(6) Click the OK button to close the “Properties” dialog box.

By this method you can manually know the size of your PST file. However MS Outlook also helps you know about the size of the PST file ie when the size of the PST file reaches around 1.5 GB, it starts behaving abnormally and speed of Outlook also reduces significantly. Large sized PST files creates PST file problems like slow working of Outlook, data loss due to PST corruption etc. To overcome these problems, Outlook users must use a suitable third party Split PST Files software. These softwares adopt risk free scanning techniques which help in efficient splitting of large sized PST file into many small sized PST files. Many softwares are available in the market that Split PST files on the basis of various prescribed formats as per user requirements. Stellar Phoenix PST File Splitter v2.0 is the best amongst all of them as it provides maximum number of recovery features as compared to other companies softwares.

Stellar Phoenix PST File Splitter v2.0 is an highly advanced utility that Split PST Files (single or multiple) on the basis of Date, Size, Email Ids & Folders. The software supports MS Outlook 2007, 2003, 2002 (XP), 2000 and is compatible with Windows 7, Vista, XP, 2003, 2000 and NT4 (SP6). The software split PST files with more than one date ranges. It creates and maintains a log report of each and every split process. The software Split Large PST files saved in single folder or at different locations, such as, network-attached disks. It also comes with a “Live Update” feature to install recent software updates. The software is easy-to-use and can be used without much technical skills.

Reasons behind Slow Working of MS Outlook

There are few reasons because of which you continuously face the problem of slow working of MS Outlook:

(1) Increased PST File: Large sized PST file (above 2GB) is the most common reason for the slow working of  MS Outlook.

(2) Hardware Incompatibility: Less Random Access Memory (RAM) plays a significant role in slowing down the speed of Outlook along with other applications.

(3) More CPU Usage: Sometimes more CPU usage due to background running of various applications can reduce the Outlook to a a considerable limit. Installation of some heavy software can also degrade MS Outlook performance.

Solutions to Solve This Problem:

There are few solutions which are quite handy in solving the problem of slow working of Outlook:

(1) Increase Random Access Memory (RAM) of your pc.

(2) You can trim your PST file to reduce its size below 2GB.

(3) You can stop running other applications when Outlook is running specially installing a software.

(4) You can also make use of a suitable third party Split PST Files software. These software employs high scanning techniques that help in efficient splitting of large sized PST file into many small sized PST files. Many software are available in the market that Split PST files on the basis of various formats according to user requirement. Stellar Phoenix PST File Splitter v2.0 is one such software.

Stellar Phoenix PST File Splitter v2.0 is a powerful PST File Splitter software that split large PST files on the basis of Date, Size, Email Ids & Folders. The software supports MS Outlook 2010, 2007, 2003, 2002 (XP), 2000 and is compatible with Windows 7, Vista, XP, 2003, 2000, and NT4(SP6). The software creates a Batch file to automate split process and restores the formatting of HTML & RTF messages. Built with rich user interface, the software is easy-to-understand and simple-to-use & even a layman can use it without much prior technical skills.

To illustrate above problem consider the following example: Suppose you are using Outlook 2003 to manage your important mails and when you try to send a mail through your Outlook, a following error message shows on the screen:

“Task ‘Microsoft Exchange Server – Receiving’ reported error (0×8004060C): ‘Unknown Error 0×8004060C’”

As long as you receive the above error message, you will not be able to send important mails from your Outlook 2003. In addition to this you also cannot check your mails on getting this error.

Cause:

The reason for the occurrence of the above error message is oversized Outlook PST file ie PST file is going to exceed 2GB file size limit.

Resolution:

In order to resolve the above error message following stated solutions can be adopted:

Solution 1: Make deletion of those mails or objects that are of no use and also empty up the Deleted Items folder.

Solution 2: You can also try to Compact PST File and reduce its size below 2GB.

Solution 3: PST Archiving can be tried.

However even after trying the above solutions doesn’t solve the problem, then Outlook users must go for an effective Split PST Files software. The software Split Outlook PST into many small PST files of size less than 2GB and hence save it from corruption. Many tools are available in the market that are specifically designed and developed to serve purpose of splitting an oversized Outlook PST file. Stellar Phoenix PST File Splitter v2.0 is one such software.

Stellar Phoenix PST File Splitter v2.0 is a highly proficient tool to Split PST Files on the basis of Date, Size, Email Ids, and Folders. The software supports MS Outlook 2010, 2007, 2003, 2002 (XP), 2000 and is compatible with Windows 7, Vista, Server 2003, XP, 2000, and NT4 (SP6). The software splits both single and multiple PST files and always creates a unique Batch file for automation of split process. In addition to this, software comes with a “Live Update” which enables installation of recent software updates. Th tool is simple to use and even a layman can use it without much technical knowledge required.

Let’s discuss a real example that reflects the oversize problem of Outlook PST file. Have you ever wondered how size of Outlook PST file increases. Outlook is an e-mail client used to send and receive mails. Any kind of communication whether it is professional or personal, can be made with the help of Outlook e-mail client. Suppose you send and receive mails related to your company project via am email account that is configured through Outlook. All the received and sent mails which are related to your project will increase the size of PST file. Increased size of PST file will in due course of time lead to number of errors and corruption of Outlook PST file.

Resolution:

Situation that occurs because of large Outlook PST file can be overcomed by using following measures:

(1) One important thing to keep in mind is to make sure that Outlook PST file does not cross or exceed the set size limit. If its size exceeds the set size of Outlook PST file, then reduce the size of PST file by deleting unwanted items from “Deleted Items” folder.

(2) Otherwise use a third party PST File Splitter to break your file, thereby reducing the file size. Presence of several tools in the market gives you the flexibility to solve all the problems related to increased size of Outlook PST file. These tools  easily Split PST file and make an Outlook application free from number of problems. Many tools are available in the market which can split an oversized Outlook PST file. Stellar Phoenix PST File Splitter v2.0 is one such software.

Stellar Phoenix PST File Splitter v2.0 is a reliable tool that is used to Split PST Files in a short span of time. Built with rich graphical user interface, the tool is easy to understand. The tool splits PST file on the basis of e-mail id’s, size, time, and date. You can download a demo version of the software to know its overall functionalities.

Reason for bad behavior of MS-Outlook application is the size of Outlook PST file. Whenever, PST file crosses or exceeds the size limitation, Outlook application starts showing problems. Microsoft-Outlook has different size limitations for different versions. Size limitation varies with different version of Outlook mailing application. Till now, two versions are used by the MS-Outlook application, one is ANSI and the other is UNICODE format. ANSI versions are used by MS-Outlook 2002 and prior versions, and UNICODE format is used by Outlook 2003 and later versions.

The capacity to store data in MS-Outlook 2003 is up to 20 GB. Even further versions of this powerful email application allow greater storage capacity. They allow you to adjust the limitations according to your storage need. But make sure that the size of the PST file does not cross the limit of 20 GB. The PST file remains within 20 GB limit. In the older versions of Outlook, the limitation is up to 2 GB.

Large PST files lead to a number of problems. Let’s see what kinds of problem occur:

(1) MS-Outlook PST file crashes.

(4) No data can be accumulated in PST file when it exceeds the size limitation.

In such a critical situation, there is a need to Split Large PST File into many small sized pst files to make the data accessible. This can be done with the help of an efficient PST File Splitter software.

Today, in the market, a number of tools are available that are specifically developed to split large-sized PST file. These tools show good results. Stellar Phoenix PST File Splitter v2.0 is one such software.

Stellar Phoenix PST File Splitter v2.0 utility successfully Split PST Files that are huge in size on the bases of e-mail id’s, size, time, and folders. The tool is compatible with Windows Vista, 7, XP, 2000, 2003, and NT4(SP6), and supports MS Outlook 2000, 2002, 2003, 2007, and 2010.

MS-Outlook 2003 or 2007 does not give frequent problems related to size limitation. Because it uses new PST file format that uses size limitation upto 20 GB. But MS-Outlook 2002 and earlier versions shows different error messages due to increased size of PST file. This results in corruption of PST files. The reason behind the corruption are discussed below:

(1) Fatal Virus attacks

(2) System crash

(3) Improper shutdown

(4) Interrupted compaction

(5) Oversize of PST files.

Mentioned above are the measures that lead to corruption of the PST files. Oversize of the PST files is the important cause for the corruption of the PST file  that can be easily and quickly cured if the large PST file gets split into several small PST files or you can use higher versions of MS-Outlook.

To resolve  this issue related to increased size of PST file you may first run the inbuilt Inbox Repair Tool that comes with MS-Outlook. Different steps are discussed below:

(1) Exit Outlook.

(2) Click on tool >> Folder options >> then change the settings for visibility of hidden file and folder

(3) Then find for the Inbox repair tool(scanpst.exe) in your system

(4) Run it with the help of administrator privileges.

Select the PST file and click on start button for repairing

(5) After completing the process a list of recovered folders will be displayed. Drag the recovered items to your personal folder. There is not 100% surety that all the missing items will be recovered by Inbox-Repair tool.

However, in such a situation you can opt for a third party PST File Splitter to divide the large PST file into different small .pst files. This Split PST tool splits the PST file and restores completely the mail objects of the MS-Outlook mail application like e-mails, tasks, events, contacts, appointments, attachments, calendar-entries and To-do etc.

Stellar Phoenix Outlook PST Splitter v2.0 is a reliable tool that Split Large PST File into small PST files effectively. It has the ability to split single and multiple files on the date, size, e-mail id’s,  time and folder criteria’s. This Split PST Software is compatible with Vista, Windows 7, XP, 2000, 2003 and NT4 (SP6) and MS-Outlook 2003, 2007, 2002(XP) and 2000 are supported by Outlook PST splitter.

As a practical example of this behavior of Microsoft Office Outlook 2007, you may come across the below symptoms:

(1) Microsoft Office Outlook 2007 takes very long time to download the emails.

(2) Outlook returns a number of blank emails without any content into them.

(3) When you try to uninstall and reinstall MS outlook, it gets uninstalled but you can not reinstalled it.

(4) Your .NET files get damaged eventually after uninstalling Microsoft Office Outlook 2007.

(5) The problems can not be resolved even after archiving the PST file.

(6) Your Outlook application keeps crashing at startup or while performing typical operations.

(7) You frequently get “Stop Responding” message with all MS Office applications.

In such situations, you need to Split Outlook PST file to gain fix this behavior and gain access of your business-critical data.

Root of the issue:

This behavior generally occurs due to oversized Outlook PST file. The problem persists even after archiving the PST file because arching does not actually split the Outlook data file. It may also occur due to some performance issues in Microsoft Office Outlook 2007.

Resolution:

In case the problem is caused by performance issues with MS Outlook 2007, you can sort it out by installing latest service pack of MS Office 2007. On the other hand, if problem is caused by increased size of Outlook PST file, PST File Splitter is required to Split Large PST File into several smaller individual PST files.

The Split PST tools are designed to divide oversized Outlook data files into several smaller files, based on the defined criteria. They use advanced splitting algorithms to ensure high success rate. The resulted PST files can be imported to Microsoft Outlook for accessing stored data.

Stellar Phoenix PST File Splitter is an advanced utility to split single or multiple Outlook PST files. The software splits PST files, created using Microsoft Outlook 2007, 2003, 2002 (XP), and 2000. You can automate the splitting process of multiple PST files by creating batch file.

Microsoft Outlook starts operating very slowly as the store size increases. The problem is more likely to take place when size of Microsoft Outlook PST file approaches 2 GB. It becomes more frequent if the size of PST file becomes 4 GB or larger. Microsoft Office Outlook 2007 does not have 2 GB physical size limit for the PST file, like Microsoft Outlook 2002 and earlier versions.

Microsoft Office Outlook 2007 uses Unicode format and supports PST files larger than 2 GB. By default, size limit for Microsoft Outlook 2007 PST file is configured to 20 GB. You can set it as per your storage requirements.

In order to fix this behavior of Microsoft Outlook 2007, Microsoft has provided a performance update. When you apply this cumulative update, the below PST size guidelines are generally applied:

(1) Up to 2 GB: It should provide good performance on most of the hardware.

(2) Between 2 to 4 GB: It is usually hardware dependent. You get good performance on advanced hardware.

(3) Over 4 GB: You face short pauses on most of the hardware configurations.

(4) 10 GB or more: The frequency of short pauses becomes very high. It becomes quite difficult to access data from the PST file and use Microsoft Office Outlook 2007 application.

Increased size of Outlook PST file in Microsoft Office Outlook 2007 can also cause PST file corruption in various situations. PST file corruption is a major problem and leads to serious data loss. In order to overcome this problem, Split PST using third-party applications.

The PST File Splitter applications are capable of dividing a large sized Outlook 2007 PST file into several smaller and individual PST files, which can be accessed through MS Outlook. Such software can Split Large PST File using advanced algorithm to ensure highest success rate.

Stellar Phoenix PST File Splitter is the most advanced and easy to use application to safely split large sized PST files. This Split PST Software works well with Microsoft Outlook 2007, 2003, 2002 (XP), and 2000. Corporate version of this software can split multiple PST files in a single go.

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There could be various situations when you require to Split Outlook PST file into various smaller PST files. They are:

(1) Using Outlook 2002 or previous versions: Outlook 2002 or previous versions support the PST file to up to 2 GB. This could be solved by switching to higher versions of Outlook, which support the PST file up to 16 GB. However, there are some users who are so comfortable in using the earlier versions that they do not want to switch to the higher versions. For such users, splitting the PST file is a very convenient option.

(2) Large PST File: If you have Outlook 2003 or higher versions, there are still chances that the PST file may become heavy and take lot of time to respond. In such cases, you should look to split the PST file.

(3) Slow Outlook when synchronizing: If the PST file is too large, then Outlook may also take time to synchronize it with the Exchange Server.

Outlook does not provide any in-built feature to split large PST files. So, to split PST into various smaller PST files, you should use a third-party Split PST Software. Such tools are read-only in nature that Split PST file on the basis of various parameters without overwriting any existing data.

Stellar Phoenix PST File Splitter v2.0 is a Split PST Software that is used to Split PST File without any loss of Outlook data. It is capable of splitting multiple PST files on the basis of date and time, size, email Id, folders, etc. This PST File Splitter restores all the Outlook objects from the PST file created in Outlook 2007, 2003, 2002, and 2000. In addition, this software preserves the formatting of the RTF and HTML messages. It is compatible with Windows 7, Vista, Server 2003, XP, 2000, and NT4 (SP6).

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Here is a scenario that can occur in any organization with its employees using Microsoft Outlook as their e-mail client. Since Outlook creates a PST file to store all e-mails, notes, contacts, calendars, etc., the size of individual PST files keeps on growing as the e-mail flow in organization is dynamic. Then, one of the employees experiences a specific need to create a PST file that might include all the e-mails that have been received and sent by a particular user. Doing so might not be possible because the size of file is quite large and it contains a number of e-mails associated with the required user.

In such situations, Outlook user lefts with no other option other than to archive the PST or to Split Large PST File. As in the present scenario, archiving the PST file is not a comfortable option because of the mentioned reasons. But in somewhat different situations, you can create a new PST file and move all the required e-mails. However, to split the file, you require to take aid of third-party tools that are available for performing the specific task.

The third-party tools to Split PST File are available to divide the PST file on various basis. Thus, for your specific requirements, you should choose a software that might fit to your needs. Moreover, these software are easy to operate because of the user-friendly interface and advanced options they have. Also, you can use these tools for any size of PST files.

Stellar Phoenix PST File Splitter is a high-end tool designed to Split Large PST File on the basis of e-mail ID and date. Designed to work with files created with MS Outlook 2007, 2003, 2002, and 2000, this software can restore the original formatting of HTML and RTF messages.

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There are two types of the PST files available in Microsoft Outlook. These are-

(1) Microsoft Office Outlook 2007 and Microsoft Office Outlook 2003 use the PST file format, which is able to store the Unicode (standard that represents most alphabets of your computer) data, which does not have any theoretical size limit. However, practically the size limit is 20 GB.

(2) Earlier versions of Microsoft Outlook (MS Outlook 2002- MS Outlook 97) use PST file format, which is restricted to the US English and has 2 GB of hard-wired size limit.

When a PST file approaches the maximum file size limit or it becomes very large, you face critical problems of data loss and performance loss in Microsoft Outlook. In order to eliminate such situations, Microsoft Outlook facilitates you with the option to archive the PST file.

PST File Archiving:

Outlook provides you the feature of archiving to make your PST file small and manageable. It also allows you to divide your PST file into more than one individual PST file, which can be accessed normally. The Archived PST file is saved with the name of Archive.pst and can be accessed normally as the original PST file.

However, in some situations, the size of PST file can not be minimized with Auto Archive option and you need to Split Large PST File using third-party applications. The applications use advanced mechanisms to effectively Split PST File into smaller PST files, which can be imported into Microsoft Outlook and used individually.

The Split PST Software come equipped with interactive and simple graphical user interface, and thus do not demand sound technical skills. They preserve absolute integrity of your mission-critical PST file as they are incorporated with read-only and non-destructive conduct.

Stellar Phoenix PST File Splitter enables you to effectively split your PST file of any size. The resulted PST files can directly be imported into Microsoft Outlook and can be used generally. It works well with Microsoft Outlook 2007, 2003, 2002, and 2000.

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To elaborate the above scenario, consider a practical scenario wherein you encounter the below error message while attempting to access a PST file:

“This .PST is too large, delete messages”

After the above error message flashes on your screen, the data saved in the PST file becomes inaccessible. Additionally, the same error message pops up every time you try to access your PST file.

Cause

The root cause for the occurrence of the above error message is exceeding size of your PST file. Your PST file is more than 2 GB, which is not supported by MS Outlook 2000.

Note: Always maintain a regular check on your PST file size and never save e-mails with heavy attachments in your PST file.

Resolution

To get past the above error message and to access the data saved in PST file, you will need to divide your PST file into two parts. To do so, you will need to opt for a commercial Split PST software.

Such third-party tools use advanced splitting mechanisms that systematically Split Large PST File into smaller PST files. These tools are built with interactive user-interface, which makes them easy to understand and implement. Moreover, no prior technical skills are required to run these software.

Stellar Phoenix PST File Splitter is a wonderful tool that is used to Split PST File into smaller PSTs. The file can be divided either on the basis of e-mail ids or on the basis of date. The PST file splitter is a safe application that does not change the original structure of the PST file. Compatible with Microsoft Outlook 2007, 2003, 2002 (XP) and 2000, the tool supports Windows 7, Vista, 2003, XP, 2000, and NT4(SP6).

For more understanding on the topic, let’s suppose that you use Microsoft Outlook 2003 with an IMAP account. Without realizing the fact that PST can store only limited number of e-mails, you continue receiving large number of e-mails. As a result, the PST file grows to a considerable size value. You start observing several performance issues such as, slow Outlook, delays in receiving and sending e-mails, and more. On investigating the issue, you find the PST file size large.

Note: A large PST is prone to corruption. An ANSI PST, which is used in IMAP and HTTP accounts of Outlook 2003 is limited to 2 GB and can get corrupt beyond this limit.

Methods of Recovery

Following are a few tips to isolate the specific issue:

(1) Upgrade to MS Outlook 2007 if you want to continue using an IMAP account, but with a PST of large size limit.

(2) Delete the unwanted e-mails, contacts, etc., and empty the ‘Deleted Items’ folder. Compact the PST file.

(3) Use a third-party utility to Split PST.

A commercial application to Split PST File can divide the PST file in several smaller parts, each with the competency to be used within Outlook. With their user-friendly interface, you may find these utilities easy to run.

Stellar Phoenix PST File Splitter is a safe utility to Split Outlook PST on the basis of e-mail ID and date. Supporting Microsoft Outlook 2007, 2003, 2002, and 2000, this utility has an interactive user-interface plus advanced options. The software can be used for PST of any size.

Large PST files have always been a topic of discussion among Outlook users. PST stored on a network drive with multi-user access has chances to grow more quickly. For example, consider an organization in which a server administrator decides to create a single PST and permits several Outlook users to have network access of the file and store the e-mails that they want to archive.

As a result, more and more e-mails are stored in the PST file on a daily basis. Consequently, the file grows to a considerable size. Now, when the connected users try to access the file, it is slow to load or shows abrupt symptoms.

Such situations often require solutions that can help users to manage the file size.

Important Note: Storing PST files on any shared network is not recommended by Microsoft. There have been many release notes on this. A network stored PST file can get corrupted.

How to Solve?

To manage the size of the PST file, stored on a network drive, you should move the file to a local computer and apply one of the below mentioned steps:

(1) Delete undesired e-mails, empty the ‘Deleted Items’ folder, and compact the PST.

(2) Create another PST and import e-mails to reduce the original file size.

(3) Use a third-party Split PST software. These utilities are designed to Split Large PST File and create several smaller PST files from the original file, each with valid content and format.

Stellar Phoenix PST File Splitter is the safest option that should be opted for splitting large PST files. It doesn’t change the original PST, but merely creates smaller PST files. It is a reliable Split PST File utility with a simple user-interface. It supports MS Outlook 2007, 2003, 2002, and 2000.

Consider, an Outlook user suddenly encounters a bloated PST because of an unexpected event. He had a custom contact folder with few contact sub-folders. Further, he/she had installed a custom contact form and configured it as default for the rest of the contact folders. When he/she tried to add contacts to the contact folders programmatically, the PST file size grew dramatically to a great extent.

The above behavior might result if the size of contacts is too large or there are problems in the code that is copying those contacts to the contact folder of Outlook PST.

Solution

To reduce the overall size of a bloated Outlook PST, you should adopt one of the following measures:

(1) Open Outlook PST and check e-mails, contacts, etc. that you find unnecessary and can be deleted. Move those items to Deleted Items folder and empty the folder. Since Outlook PST is a database, deleting the items will have minor effect on the file size. So, you need to compact the file after deleting the items.

(2) Create a new PST and move some of your items to this new PST. The process is termed as PST archiving and is effective when the PST size is not too large.

(3) Use a Split PST Software and divide your large PST file into several smaller files. Split PST utilities are safe to use with their read-only algorithms and can work for any size of Outlook PST.

Stellar Phoenix PST File Splitter is a secure utility that is used to split a large Outlook PST created with MS Outlook 2007, 2003, 2002, and 2000. This Split PST File software can divide the file on the basis of e-mail ID and message date and is compatible with Windows 7, Vista, XP, 2003, and 2000.

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