Split PST File

Outlook PST file grows as you create and receive email messages. Even when you delete these items, the PST file size is not affected in same proportion. As a result, your Outlook might go slow and unresponsive while typical mail operations. There are several ways that you can use to reduce the PST file size, such as to Split PST File. You can also perform steps like archiving the file or emptying the Deleted Items folder. The further reading will describe performance issues that could specifically occur in Outlook 2007 and some methods to solve them.You might notice Outlook 2007 being unresponsive or appearing to stop responding for a considerable interval of time. When you click to read an email message, move an item or delete an email message, Outlook may pause and complete it after some time.

Cause

Some typical causes for this behavior are:

Your system doesn’t meet all the requirements for Microsoft Office 2007
You are not using Outlook with the latest service pack
There are large number of items in a folder
Outlook is interacting with an antivirus software
Your Outlook is installed with outdated or extra add-ins
Outlook PST file size is large

Solution

You should try resolving the existing issue as follows:

You need to check for the minimum system requirements for Office 2007 and complete them if any of them is not meeting
You are suggested to install and use Outlook 2007 Service Pack 1 with February 2009 cumulative update for achieving better performance results
With Outlook prior to 2007 SP1 update, 10,000 or more items in a single folder can create issues when you switch in and out of that particular folder. To solve it, you should move the items to a different folder or install the latest update for Outlook 2007.
You should disable all the interactions of Outlook with the antivirus software
You are required to remove or disable all the outdated and nonessential add-ins using the Add-in manager
For reducing the large .pst file size, you should perform steps like deleting the nonessential email items, archiving the file, compacting the file, emptying the Deleted Items folder or splitting the file.

PST file splitting can be securely performed using PST Split applications. These software undergo safe Split PST File operations and divide a single .pst file into several smaller ones, each usable with Outlook.

Stellar Phoenix PST File Splitter is an powerful, yet safe, solution that splits a large .pst file into different smaller .pst files. The PST Split operation can be performed on the basis of sender’s email ID and date. It is compatible with Outlook 2007, 2003, 2002 and 2000.

Laptop Memory

Split Pst File – Personal Folder file or .pst is the storage medium used to store MAPI (Mail Application Program Interface) objects that are created or received using Microsoft Outlook. One of its peculiar properties is that it can only be accessed by MAPI programs like Microsoft Outlook. By default, Outlook 2002 and earlier versions allow only 16,384 items in the file. The items can be message, task, and folder etc., where each folder can hold up to 16,384 items. The overall size limit of PST in Outlook 2002 and earlier versions is 2 GB. If you exceed this file size limit, odds are the file might get corrupt. Despite of using ‘Allow upgrade to large tables’ option (which is an option to increase the number of items to 65,536 items), the default size of PST remains the same. This limitation is the strong factor causing slow Outlook performance. Thus, it is recommended to Split PST. It is a process to divide a large sized PST file into several small PST files.The further reading describes various tools using which you can manage the size of PST file:

PST Archiving

Windows allows that more than one PST files can reside on the system. This means that you can define a PST as your primary store that can store all the incoming emails of Inbox and also other Outlook folders such as Contacts, Journals, Notes, Sent Items, Deleted Items and others. You can also define another PST file to serve the purpose of secondary store. It implies that you can either move items from your primary store or set certain Inbox Rules for this purpose.This explains the concept of PST archiving. To do so, follow these steps:

• Open Microsoft Outlook and select File->Data Management in its menu
• Next, you should click Add
• Choose the required file format that should be PST and click OK
• Specify the name of new PST file and click OK. You can optionally password protect the file
• To manually archive the PST, you need to drag and drop the complete folder to the root folder, which appears in the Mail Folders
• You can alternatively choose to select an individual item from the original PST and paste it to the new one
• You can also define some Inbox rules to move items to the file

pst2gb.exe tool

Also known as PST and OST crop tool, this tool is used to truncate a PST file to under 2 GB. To use the tool, you define a definite file size that is to be truncated from the file. But it is rarely recommended to use for the reason that it doesn’t keep but deletes the truncated data, hence causes data loss. Before using the tool, make sure that the hard disk contains about 2 GB of free space and file is backed up to prevent any failure. To use the tool, you need to follow these steps:

• You need to download the pst2gb.exe tool
• Next, you should create a new folder to extract the 2gb152.exe file
• Start the Pst2gb.exe program
• You should then open the affected PST file and click Create and specify the name and location of data file to be truncated. Click Save
• Specify the size of file that you want to truncate from PST
• You should check and repair the consistency errors of this new PST file using Inbox Repair Tool. You can optionally compact the repaired PST file
• However, if you find that the file is failing to open, you should try the above process again but with different file size to be truncated as used earlier.
Split PST File Tools

These are special purpose tools that are designed to Split PST File. Such software feature read-only design, safe data conduct and powerful ability to divide a large sized PST file into several small PST files, thereby reducing the overall size of PST. These Split PST utilities employ safe procedures. You can use these software to PST file of any size.

Stellar Phoenix Outlook PST Repair is an advanced Split PST application with advanced options. It is a read-only tool embedded with safe procedures. It supports Outlook 2007, 2003, 2002 and 2000. The software offers you two options to Split PST File: by date and by email ID. It is a comprehensive product that also provides options to repair a damaged PST file and recover a lost PST password. It is compatible with Windows Vista, XP, 2003, 2000 and NT.

In Microsoft Outlook 2002 and earlier versions, the PST file is encoded in ANSI (American National Standards Institute) file format, which sets the overall file size limit of 2 GB. PST with about 2 GB size shows abrupt behavior, takes time to load and gets corrupt beyond 2 GB. However, Microsoft Outlook 2003 (except IMAP4 and HTTP accounts) and Outlook 2007 use Unicode format for PST, having 20 GB default file size limitation. But the performance issues are also not an exception in these versions. Thus, to overcome such issues, you are always recommended to maintain PST file size or Split PST File, whenever necessary.Sometimes, when you try to start Microsoft Office Outlook and open the PST file, you might receive the below mentioned error message on screen:

“Errors have been detected in the file . Quit all mail-enabled applications, and then use the Inbox Repair Tool.”

Where, ‘file_path’ refers to the PST file path. As suggested in the error message, running Inbox Repair Tool doesn’t resolve the existing issue and you continue to receive the same error message when starting Microsoft Outlook. This error message is specific to Outlook 2002 and earlier versions.

You might also receive a similar error message while trying to copy files to a PST file:

“Can’t Copy the items. The file %PST filename% has reached its maximum size. To reduce the amount of data in this file, select some items that you no longer need, then permanently (Shift+Del) delete them.”

Cause

The former error message occurs due to oversized PST. When you exceed PST file size limitation, Outlook reports the above error message. Inbox Repair Tool is the built-in utility designed for repairing damaged PST. Thus it cannot solve the existing oversized PST file size issue. However, you get the latter error message when PST file size is approximately 1.82 GB. It primarily occurs when the object to be copied is large enough to make PST file size to 2 GB.

Solution

There are few possible solutions to solve such errors:

• Using oversized PST and OST crop tool (truncates the PST file)
• Saving attachments to a file system folder and deleting them from original messages
• Using commercial Split PST application (splits PST file into smaller PSTs)

Oversized PST and OST crop tool

This tool truncates the original PST file, making it usable with Microsoft Outlook. So, this is not an ideal tool when PST contains important information that cannot be deleted. It cuts a user defined amount of data. However, to proceed using the tool, you should follow these steps:

• Make sure that your hard disk contains at least 2 GB of free space
• Backup the original PST file to prevent failure errors
• Download the oversized PST and OST crop tool
• Create a new folder and extract the 2gb152.exe to it
• You then need start Pst2gb.exe program, included in the prior extracted files
• Browse and open the oversized PST file
• You should next click Create and specify the name and location of data file to be truncated. Click Save
• Next, you need to specify the amount of data that you desire to truncate.
• Use Inbox Repair Tool to check the integrity of smaller PST file. You can open the repaired PST file in Outlook and try to compact it
• If the file doesn’t open, you should try the same process again using Oversized PST and OST crop tool with different amount of truncated data, more than used earlier.
Saving Attachments to a file system folder

Using this process, you can reduce PST file size as all message attachments get saved to different folder.

Split PST Tools

Split PST tools are the commercial applications used for splitting a large size PST file into several smaller PST files. These are read-only tools, built with powerful technology to Split PST File. Such tools feature precise documentations, graphically rich user interface and safe file splitting procedure. They split the PST file into several smaller PST files, each usable with Outlook.

Stellar Phoenix Outlook PST Repair is an advanced tool to Split PST. It is an easy to use application with self-descriptive interface. Designed as an effective PST splitting application, you can use this software to Split PST File on two parameters: by data and by email address. It supports Outlook 2007, 2003, 2002 and 2000. It also allows you to recover lost PST password and repair a damaged PST. It is compatible with Windows Vista, XP, 2003, 2002 and NT.

Microsoft Outlook 2007 supports both UNICODE and ANSI format for PST (personal folder) and OST (offline folder that resides on computer system) files. In addition, this version supports several advanced features that were missing in Outlook earlier versions. Thus to maintain these features, Outlook 2007 uses a different and new PST and OST data structure. But due to its disk writing method, you may find Outlook being slow and showing slow performance while configured to Exchange Server. This behavior is more apparent when PST grows to large size (generally 2 GB or 4 GB or larger). Thus, to resolve the issue, Split PST is one of recommended steps.Outlook 2007 performs slowly while you perform any of the typical tasks:

1- Access email messages
2- Move email messages
3- Receive emails
4- Synchronize Outlook with Exchange Server

Cause

The new data structure introduced doesn’t allow normal data writing to hard disk. Instead of it, as the number of PST or OST items increases, the frequency of writing data to the hard drive increases simultaneously. As its result, when PST or OST grows in size, Outlook starts being slow while normal operations.

Solution

To make Outlook relatively faster in its normal operations, you should consider following these methods:

1-The size of PST or OST is directly dependent upon the size of Exchange mailbox. So, if you reduce Exchange mailbox size, OST size will get reduced. With reduced size of OST, Outlook takes less time to synchronize and download emails. To do so, you can manually delete unimportant items from your mailbox, archive PST items in one or more files or use Mailbox Cleanup tool. Based on a specified time period, Mailbox Cleanup tool allows you to empty deleted items folder, archive PST items automatically and delete duplicate copies of mailbox items.

2-Install update 933493 for Outlook. Using Outlook with this update installed permits to optimize the way which Outlook 2007 uses to write data to a large sized PST or OST file.

3-One method to fix Outlook 2007 performance issue is to exclude certain items from OST file that are not necessary to be synchronized. You can accomplish it by filtering OST items and thus preventing them from being synchronized with Exchange Server. To do so, right-click the folder and click Properties->Synchronization->Filter. In this Filter dialog box, you can specify the filter criteria and items. The next time Outlook will start, it will synchronize with reduced OST size.
4-Outlook cached Exchange mode is the powerful way to work both in online and offline mode as you can have a local copy of your mailbox on your computer. If you are using cached mode profile and Exchange mailbox size is large, the OST file will be much larger than Exchange mailbox itself. You can instead use online mode profile and overcome slow Outlook 2007 issues.

5-Hard disk speed could be one major concern affecting Outlook 2007 performance. This behavior is more pronounced on portable computers because of slow hard disk speed.

6-Since these issues occur due to large PST file size, you can solve it by splitting PST file into several smaller PST files. You need to perform this task manually because Outlook 2007 (or any other earlier version) doesn’t include any utility to Split PST File. Consider these methods to do this:

• Archive the PST file. Using Archive feature allows you to move PST items to a newly created PST, which is entirely dependent upon the data you specify.
• Alternatively, you can use Move to Folder feature. It permits you to move PST items to a new Outlook data file
• Use commercial Split PST utility.

About Spilt PST Utilities

These are safe applications that can be used to Spilt PST File into several smaller PST files, each usable with Microsoft Outlook. Such software empower you with basic file splitting features together with rich user interface and added options to enhance the results. Since they are designed as read-only, Split PST applications don’t perform any write operation and hence maintain data integrity.

Stellar Phoenix Outlook PST Repair is an advanced utility to Spilt PST File. It is a non-destructive tool that supports Outlook 2007, 2003, 2002 and 2000. You can split a PST file on two criteria: by date and by e-mail address. Besides splitting PST file, it can also repair a damaged PST file and recover lost PST password. It is compatible with Windows Vista, XP, 2003, 2000 and NT.

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Microsoft Outlook 2007 is the latest version of Outlook that is available as a separate tool and also, as a part of Microsoft Office suite. Since it offers advanced functionalities, it has gained much popularity among users. But at times, you observe certain performance issues with Outlook 2007. One of the reasons responsible for this behavior is large size of PST. Outlook takes considerable time to access and load such files and hence shows slow behavior. In such situations, you should Split PST file using commercial applications.You might experience that Outlook 2007 becomes totally unresponsive or responds after a long interval of time.

Cause

Outlook 2007 slow performance can be attributed to one of the following reasons:

• Inadequate system requirements for Microsoft Office 2007
• You are using a hard drive with insufficient write performance
• You haven’t installed the latest service pack of Outlook 2007
• Outdated or unneeded add-ins
• Antivirus software includes integration with the application
• On a Windows Vista-based computers, gadgets are being used to show Outlook data
• Integration with Microsoft Office Communicator
• PST file has not been properly closed
• Large size of PST file

Solution

To solve slow performance issues of Outlook 2007, you need to follow these methods:

• Make sure that your system completes all system requirements of Outlook 2007
• Troubleshoot hard disk performance problems
• You need to install Outlook 2007 Service Pack 1 with the February 2009 cumulative update
• Remove and all outdated and nonessential add-ins installed in Outlook
• You need to disable all integration between antivirus software and Outlook
• Try removing all the downloaded gadgets
• Disable Outlook integration with Microsoft Office Communicator
• To correctly close PST files, you are suggested to close Windows while Outlook is running
• To solve large PST issues, you require splitting it using commercial Outlook Recovery tools. These are safe applications that Split PST File. With powerful procedures and interactive interface, such software divide a PST file in a way that each of them can be individually used with MS Outlook.

Stellar Phoenix Outlook PST Repair is an unmatched Outlook Recovery solution. It splits PST files of Outlook 2007, 2003, 2002, and 2000. Using safe splitting procedures, it provides two options to Split PST File: by date and by e-mail ID. It is compatible with Windows Vista, XP, 2003, and 2000. It also provides PST repair and PST password recovery functionalities.

PST plays important role of storage of personal information, contacts, mails, notes and calendar entries etc. If you are using MS Outlook for a long time and also save your information in it, the PST file size increase more than 2 GB dramatically and you may face several problems, Due to large PST file Size, Outlook is responding very slowly, Stellar Phoenix Outlook PST Repair software provides a quick and easy solution to splitting of large sized PST file into smaller PST files. Split unlimited Microsoft Outlook PST files into smaller PST files with PST Split. This software split PST file into several smaller individual PST files, which are independently usable with Outlook.Split PST Software need in the following situations:

• Outlook 2002 and earlier versions and PST file size grow up to 2 GB. Then it becomes very necessary splitting of PST file.
• Due to large size of PST file, Microsoft Outlook is responding very slow
• You are not able to manage large PST file effectively

Procedure to split the PST file :

Step 1: Open the Stellar Phoenix Outlook PST Repair software.
Step 2: Select Split Personal storage (PST) File Option.
Step 3: Click Select PST File button.
Step 4: Navigate to the file, select it and click Open. Change Destination Path as per your requirement by clicking on Change Destination Path button.
Step 5: Click Split PST File.
Step 6: To split the file using by E-mail id, just check the Mail Ids of the users, whose mails have to be recovered and click on Ok.

Stellar Phoenix Outlook PST Repair software creates new small sized PST files and allows and solve out he large PST file problem, these PST files separately in Outlook as they are independent from each other. Download Free demo version or Get Full licensed version of PST File Splitter tool to split all the emails from each folder of PST file.Split PST Software is the complete best solutions for all your problems related with PST files.

The Version 3.0 of Stellar Phoenix Outlook PST Repair recover lost PST Password, split large PST file and Repair corrupt Microsoft Outlook PST & recover email, calendar, notes, tasks & contacts.

Stellar Information Systems Limited, the masters of data recovery, announces major updates for its PST repair software. Due to the great intellect of Stellar, you can now have the PST password recovery feature along with. Stellar Phoenix Outlook PST Repair 3.0 has also been made capable of splitting the large sized PST into smaller PST files. With the unique feature of identifying the e-mails with attachments, the software has now come up with a new look and lots of added qualities.

The software is identified for its great achievements in PST recovery for all the e-mails, contacts, calendar, journal, and rest other objects. This recent version of the software will provide you certain other benefits like password recovery and splitting the PST, together with the complete PST repair options. With its interactive user interface, you will discover the experience of ease and PST recovery as the job of clicks. You may have a look over the key features of the newer version, blended with the earlier one:

• PST repair for MS Outlook 98, 2000, 2002, 2003 and 2007
• Recovery for the lost or forgotten passwords
• Splits the large Microsoft Outlook PST file into several small sized PST files.
• Easy identification to the e-mails having attachments
• PST repair for e-mails, calendar entries, contacts, notes and journals
• Needs negligible technical skills to use with the intuitive user interface
• The demo version provides preview of five e-mails, 20% contacts and calendar entries from which the user can evaluated the software
• Also repairs password protected and encrypted files
• Repairs PST files even larger than 2GB.
• Live Update Feature to catch the recent updates

For better knowing the software, Stellar has benefited the users with its demo version, available from its website. You can experience the interface, its repair and recovery qualities, and preview repairable files, except the saving abilities which are applicable after having the serial key.

For more information on Stellar Phoenix Outlook PST Repair please visit us at: http://www.repair-outlook-pst.com/pst-recovery.php

About Stellar Data Recovery
Stellar revolutionizes the process and success rate of data recovery by providing robust data recovery software for all computer operating systems. Stellar is motivated by the faith that ‘Great experiences build Great business’. Our data recovery products have reached more than 100,000 individual and business users and have spread across 137 countries worldwide.